IREX - How to enable a 2FA(2 Factor Authentification) on Vault

In this article, I will be sharing with you how to activate a 2FA on Irex Vault system with the screenshots to enable you to easily go through the process on your own

 · 6 min read


  1. Introduction

  2. In an era where data breaches and cyber threats are increasingly prevalent, securing sensitive information is more crucial than ever. Two-Factor Authentication (2FA) is a vital security measure that adds an extra layer of protection to your Vault account. By requiring not only a password but also a second form of verification, 2FA helps ensure that only authorized users can access critical data. Vault’s implementation of 2FA enhances security by employing a second factor that could be a verification code sent to your mobile device, an authentication app, or even biometric verification. This means that even if your password is compromised, unauthorized access is still thwarted without the second factor. Setting up 2FA on Vault is a straightforward process that significantly strengthens your organization's security posture. By enabling 2FA, users can safeguard their data against unauthorized access, ensuring a more secure environment for sensitive transactions and information management. This document will guide you through the steps to enable and configure 2FA for your Vault account, enhancing both personal and organizational security.

  3. What is a 2FA?

  4. A Double 2FA (Two-Factor Authentication) typically refers to using two different methods of authentication to secure an account or system. While traditional 2FA involves two factors (something you know, like a password, and something you have, like a code sent to your email), "double 2FA" might involve the use of two distinct 2FA methods for added security.For example, you might be required to enter:

    A. password (something you know).

    B. A one-time code sent via Email or an authenticator app (something you have).

    C. Additionally, you might need to authenticate again using a biometric method (like a fingerprint or facial recognition)which will not be applicable in this case.

    Using multiple authentication methods enhances security by providing layers of protection against unauthorized access. If one method is compromised, the other methods can still help secure the account.

  5. Benefits of 2FA:

  6. *Improved Security: Adds an additional layer of defense against unauthorized access.

    *Reduced Risk of Account Compromise: Makes it more challenging for attackers to gain access, even with stolen passwords.

    *Compliance and Trust: Many organizations require 2FA to meet regulatory standards and to build trust with users and clients.

  7. Definition of Irex Vault tool where 2FA is applied on

  8. Vault at Irex typically refers to a secure storage solution offered by Irex, designed to protect sensitive information and digital assets. While specific details may vary, the general concept of Irex Vault includes features such as:

    a. Secure Storag: It provides a safe place to store confidential documents, files, and digital assets, often utilizing encryption to protect the data.

    b. Access Control: The system usually allows users to set permissions and access controls, ensuring that only authorized individuals can view or modify stored information.

    c. Two-Factor Authentication (2FA): As discussed, 2FA is often implemented for additional security, requiring users to verify their identity through multiple methods before accessing their vault.

    d. Audit Trails: any vault systems include logging features that track who accessed or modified the stored content, providing an audit trail for accountability.

    e. User-Friendly Interface: A well-designed interface typically allows users to easily navigate and manage their stored items.

    f. Collaboration Features: Depending on the platform, there may be options for securely sharing files or working collaboratively with other users while maintaining security standards.

    If you are looking for more specific features or details about Irex Vault, it’s best to refer to the official Irex documentation or contact their support team for comprehensive information.

  9. .Application of the 2FA on Irex Vault

  10. To or use Two-Factor Authentication (2FA) on the Irex Vault system, follow these typical steps. Note that specific steps may vary based on the latest system updates, so it's always good to refer to official documentation or support for the most current information.

    A. Log into Your Account:

    Go to the Irex Vault login page and enter your email address and password.

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    B. Go to the drop down Menu:

    On the far right of your screen, next to the person icon, the downsided triangle is a drop down menu with options to chose from. Click on it for the menu to show.

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    C. Access Account Setting:

    Navigate to the account or security settings section after logging in. This is usually found within your profile or account management area.

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    D. Choose Security:

    From the account settings subtitle, choose the option that says "security"as shown on the image below

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    E.Two-Steps login

    Under Security option, look for the tab that says "Two-steps login" and select it. - You may be prompted to verify your password again for security reasons.

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    F. Choose Your 2FA Method:

    Select how you would like to receive your authentication codes. Common options include: - Duo -(phone call,SMS,Duo Mobile apps) - Authentication app,Yubikey OTP Security Key,FIDO2 WebAuthn and Email. At Irex, we use the Email Option which is linked to the Zimbra irex email.

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    G. Enter Password:

    Once you click on manage on the email authentification chosen, you will be promted to enter your login password once again. Enter password and click on continue

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    H. Setting Zimbra email for the code:

    After setting up your preferred method(email) and enetring your password, You will be prompted to enter the zimbra email to generate a time-based one-time password (TOTP) in your zimbra irex email. Enter the email and click on "send emai"

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    I. Log in to your Zimbra Email for code:

    Make sure to login zimbra to verify the OTP code receive. Do not forget to check your junk or trash as this email can somtimes go directly to spam.

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    J. Confirn code to activate 2FA:

    Once you have found your OTP code on your Zimbra email, go back to your Vault account to enter the code to activate your 2FA. Enter the code in the space provided and click on enable.

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    K. Finalise the process:

    The 2FA will be enable and a message of confirmation will shown on your account as confirmation that the process is finalised

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  11. .Conclusion

  12. In conclusion, implementing Two-Factor Authentication (2FA) on Vault significantly bolsters the security of your sensitive information and accounts against potential cyber threats. By requiring a secondary verification method in addition to your password, 2FA acts as a robust barrier against unauthorized access, providing peace of mind in an increasingly digital world. The benefits of adopting 2FA are clear—it not only protects against account compromise but also fosters a culture of security awareness within your organization. As cyber threats evolve, so must our strategies for safeguarding our data. Enabling 2FA is a proactive step towards ensuring that your Vault environment remains secure and resilient against unauthorized access. We encourage all users to take advantage of this essential security feature and regularly review their security practices. By doing so, you enhance not only your own security but also contribute to the overall integrity of our information management systems. Investing in 2FA is investing in the future safety of your data—protecting what matters most in a world where information security must be a top priority.

    If you encounter any issues or need specific details regarding the Irex Vault system,and the setting up of the 2FA process, consider checking the tutorial video at the bottom of this article detailing step by step the process.

    Illustrative Video


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